LPTW is hiring!

League of Professional Theatre Women seeks part-time administrative help. These are a part-time office management/light record/bookkeeping and a part-time administrative director.



Part Time Administrative Assistant/Bookkeeper

Weekly:

• Pay all bills/invoices
• Record all transactions and share with Bookkeeper with all items labeled as to program and expense category
• Produce weekly financial reports to monitor cash flow
• Maintain records for member dues
• Track your own time sheets so that salary/consultant payments may be allocated either to program work or administrative tasks (submitted bi-weekly to the bookkeeper)

Monthly:

• Review Quickbooks for accuracy
• Present updated budget (monthly tracked changes) to the Treasurer
• Track Members on Monthly payments
• Monitor bank accounts for accuracy
• Manage relationship with landlord (Quarterly payment schedule; Spearhead any issues pertaining to the office space)

Annually:

• With bookkeeper, review list of independent contractors, employees for accuracy (January)
• Work with Treasurer to create annual budget

As Needed:

• Collect W9/1099s for all consultants, upload to bookkeeper portal
• Send out annual dues invoices to members
• Issue Thank You letters to all donors, and ensure proper acknowledgement of gifts and grants
• 15 hours/week. Flexible schedule. WFH is acceptable for a portion of each week.

Qualifications:

• Previous experience in accounting, finance, or other related fields
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Minimum of 2 years of experience in bookkeeping or accounting role
• Strong knowledge of technical accounting procedures and standards
• Experience with general ledger reconciliation and account analysis
• Familiarity with budgeting processes and financial reporting
• Excellent understanding of debits, credits, and account reconciliation
• Proficiency in using accounting software (QuickBooks)
• Strong attention to detail and accuracy in data entry and record keeping
• Ability to work independently as well as part of a team

On site work required only twice per week.

Non-profit experience is a plus. Theatre experience not necessary.

Salary: $21 - $23.00 per hour

Please send a resume and cover letter to Executive Vice President, Christine Cirker, at executivevp@theatrewomen.org.

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Part-time Administrator/Board & Project Liaison

Manage Board Business

• Liaison with Board re: scheduling of meetings, distribution of minutes
• Organize annual Board vote in consultation with the Nominating Committee
• Filing of Board Minutes
• Manage Member Inquiries
• Handle member questions. Reply or forward emails to board members or co-chairs
• Manage all Insurance Policies
• General Liability: annual policy, may require completion of a questionnaire for renewal
• D&O (Board Officer) Policy: annual policy
• Workers Compensation
• Some venues for outside events may require a Certificate of Insurance; this can be requested from the Broker

LPTW Project Coordinator

• Function as the liaison between different Project Chairpersons and the League board.
• Will vary from event/project needs
• Attend all events as administrative support
• Make suggestions for budgeting events/activities for the coming year.
• Maintain the website (Not the “webmaster”, but someone who will train on NEON and be able to navigate calendar and simple edits when needed.)

Communications & Newsletters

• Design & Send monthly newsletters (2)
• Collect editorial and announcement for the news & events
• Send info and/or assets to Social Media Manager in a timely fashion

Qualifications:

• Self-motivated
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented

20 hours/week

WFH is acceptable for a portion of each week. Must be onsite for live events.

Salary: $21 - $23.00 per hour

Please send a resume and cover letter to Executive Vice President, Christine Cirker, at executivevp@theatrewomen.org.